Hi, I'm Macledon

Helping busy founders save time, stay organized, and grow faster.

I provide reliable Virtual Assistant support powered by organization, communication, and AI tools — so you can focus on running your business.

Get in Touch View My Work

2+ Years

Remote Experience

3 Niches

Real Estate, Travel & Personal Branding

10+

Design Projects Completed

5+

Tools Mastered

✨ AI-powered

Nairobi · Remote

The problem

Running a business shouldn't feel like drowning in admin.

Inbox chaos

Important emails buried under noise. Replies slip. Clients feel forgotten.

Calendar tetris

Double bookings, missed follow-ups, and zero room left for deep work.

Manual, repetitive work

The same task, again and again — eating hours that should belong to growth.

That is where I come in.

Why hire me?

Why clients work with me.

I don't just complete tasks. I help business owners reclaim time, reduce stress, and stay focused on growth.

Proactive & dependable

I anticipate next steps so things don't slip through the cracks.

Fast learner who adapts

New tool, new workflow, new client — I get up to speed quickly.

Strong written communication

Clear, warm, on-brand messages your clients will appreciate.

AI-powered workflows

Modern tools that quietly save hours every single week.

Detail-oriented & organized

Nothing forgotten, nothing duplicated, nothing chaotic.

Committed to your growth

Your wins are the scoreboard. I'm here for the long game.

Services

Support designed around the outcomes you actually want.

Administrative Support

Keep your inbox organized so important messages never get missed.
Maintain a streamlined schedule that reduces conflicts and saves time.
Handle routine admin tasks so you can focus on growth.

Content & Creative Support

Create engaging social media graphics and content.
Design branded visuals that enhance your online presence.
Organize content and run smooth publishing workflows.

AI-Powered Assistance

Automate repetitive tasks with modern AI tools.
Improve productivity through smart, AI-assisted workflows.
Build efficient systems that save hours every week.

My process

From first call to lasting calm — in five honest steps.

Step 01

Discover

A free call to understand your day, your stack, your stuck points.

Step 02

Audit

I map what's working, what's leaking, and where AI can save real time.

Step 03

Design

A simple, written plan — workflows, tools, who owns what.

Step 04

Deliver

I get to work: inbox cleared, systems built, content shipped.

Step 05

Refine

Weekly check-ins, small tweaks, lasting improvements.

Portfolio

Real practice projects with the problem, the goal, and the solution.

Every piece below shows the objective, the problem being solved, and the solution delivered — so you can see how I think, not just what I make.

Mango Juice — Product Ad

Video

Objective: Create a short, appetite-driving product ad for social feeds.
Problem: Static product shots weren't converting scrolls into taps.
Solution: Edited a punchy motion ad with dynamic cuts and bold typography to make the drink feel refreshing in under 10 seconds.

Brand Motion Reel

Video

Objective: Show creative range through a fast-paced motion piece.
Problem: Portfolios full of stills don't communicate rhythm or timing.
Solution: Cut a short reel with clean transitions and on-brand pacing that plays well muted on mobile feeds.

Jetour T2 — A Vision Before Reality
Design
Objective
Build hype around a new SUV launch with a premium, share-worthy poster.
Problem
Generic launch graphics weren't standing out in a crowded automotive feed.
Solution
Designed a bold collage poster with strong typography and angled cutouts that turned the launch into a scroll-stopping visual.

Modern & Luxury Villa — Prime Estates
Design
Objective
Drive viewing bookings for a high-end short-stay villa.
Problem
Listings looked like every other rental — no premium feel, no urgency.
Solution
Built an editorial-style 4-panel ad with serif headline, feature glass card, and clear CTA — tuned for high-ticket buyers.

Transform Your Body — Fitness Gym
Design
Objective
Recruit new gym sign-ups with a bold motivational ad.
Problem
Previous gym posts were soft and easy to scroll past.
Solution
Created a high-contrast, distressed-type ad with a single hero shot and direct CTA + contact strip for instant action.

Buy 1 Get 1 Free — Burger Promo
Design
Objective
Push a limited-time food offer that converts on social.
Problem
Restaurant promos were getting lost in busy feeds.
Solution
Designed an appetite-driven promo poster with tri-color headline, hero food shot, and bright Order Now badge.

Kenya — Travel Poster 2026
Design
Objective
Showcase Kenya as a premium travel destination.
Problem
Generic travel graphics fail to communicate the country's depth and variety.
Solution
Designed an editorial travel poster using a flag-filled wordmark and curated photo slats — from safari to Mt. Kenya to the coast.

Legacy — Motorsport Editorial
Design
Objective
Tell a brand story through a moody editorial visual.
Problem
Static posts weren't capturing the emotion of motorsport heritage.
Solution
Composed a layered editorial graphic with hand-drawn type, archival imagery, and a red wash for instant atmosphere.

Mac Creatives — Brand Identity

Branding

Objective: Stamp a recognizable mark across all client deliverables.
Problem: Work was going out unsigned with no visual ownership.
Solution: Designed a clean MC monogram with warm gradient + bold black counterform that scales from watermark to profile avatar.

Transformation story

Before / After — a coach buried in admin.

Before

300+ unread emails. Zero free hours.

· Replies taking 3–5 days, clients chasing follow-ups
· Calendar double-booked, no buffer between sessions
· Social posts skipped for weeks at a time
· Founder working evenings and weekends to catch up

After 6 weeks

Inbox at zero. Calendar that breathes. First sales month.

Inbox 0

every Friday

+8 hrs

saved per week

1st sales

month closed

Honest sample scenario — built from real practice projects.

Outcomes

How I help businesses.

More time to focus on growth

Better organization

Faster communication

Consistent follow-ups

Improved productivity

Reduced administrative stress

Client success stories

Real results, reliable support.

Helping businesses stay organized, improve communication, and reclaim valuable time through structured administrative support.

Before5,247 unread

AfterInbox zero

Clients24

Urgent3

Follow-Ups11

Pending7

Completed142

Challenge

Overcrowded inbox, missed follow-ups, delayed responses, and difficulty locating important emails.

Solution

Organized incoming emails into categories and folders.

Outcome

Faster response times.

Inbox Organization Transformation

"Transformed a cluttered inbox into a streamlined communication system."

Challenge

Overcrowded inbox, missed follow-ups, delayed responses, and difficulty locating important emails.

Solution

Organized incoming emails into categories and folders
Created priority labels for urgent communications
Established a follow-up tracking system
Improved inbox structure and accessibility

Outcome

Faster response times
Better communication visibility
Improved organization
Reduced inbox overwhelm

Honest sample scenario — built from real practice projects.

Before

5,247 unread
No folders
Missed follow-ups
Overwhelming list

After

Inbox zero
5 smart folders
Priority labels
Organized workflow

Communication Workflow

94% on-time12 active

Step 1

New Inquiry

Step 2

Review

Step 3

Response Draft

Step 4

Follow-Up

Step 5

Completed

Avg response

2.1h

Reminders set

18

Follow-ups

100%

Challenge

A business owner struggled to track conversations, follow up with leads, and maintain consistent communication.

Solution

Built a structured communication workflow.

Outcome

Improved communication consistency.

Communication Workflow Optimization

"Implemented a structured communication workflow that improved response efficiency."

Challenge

A business owner struggled to track conversations, follow up with leads, and maintain consistent communication.

Solution

Built a structured communication workflow
Organized conversations by priority
Implemented follow-up reminders
Streamlined response management

Outcome

Improved communication consistency
Better response tracking
Increased workflow efficiency

Honest sample scenario — built from real practice projects.

Before

Scattered chats
No reminders
Inconsistent replies
Manual tracking

After

5-step pipeline
Auto reminders
Consistent replies
Tracked metrics

Today

M

T

W

T

F

S

Client call · BrightPath

Send weekly recap

Inbox sweep

Tasks done

28

Follow-ups

Aria · today

James · tmrw

Reema · Fri

Challenge

The client spent too much time on repetitive administrative work and lacked structured systems.

Solution

Organized daily workflows.

Outcome

Better organization.

Administrative Support System

"Created organized systems that improved productivity and reduced administrative stress."

Challenge

The client spent too much time on repetitive administrative work and lacked structured systems.

Solution

Organized daily workflows
Managed communication channels
Created productivity-focused systems
Improved task visibility

Outcome

Better organization
Reduced administrative workload
Increased productivity
More focus on core business activities

Honest sample scenario — built from real practice projects.

Before

Manual processes
Hidden tasks
Reactive days
Admin overload

After

Daily dashboard
Clear priorities
Proactive systems
Focus on growth

Tools I use daily

A simple, dependable toolkit.

ChatGPT

Canva

Google Workspace

Microsoft 365

Notion

Trello

Slack

Zoom

Calendly

HubSpot CRM

About me

Hi, I'm Macledon Ndiribe.

I help entrepreneurs, coaches, and growing businesses stay organized, manage daily operations, and build systems that actually work. Over the past two years I've supported clients remotely across real estate, travel, and personal branding — managing admin, communications, CRM records, and Canva content. If you want a dependable partner who treats your business like it matters, I'd love to hear from you.

Schedule a Free Consultation

Let's work together

If daily tasks are taking time away from important work, let's fix that.

If your business is growing and the admin is piling up, I'd love to help. Let's discuss how I can support your business and simplify your workflow.